IT support for tax advisers and law practices

In a practice, IT is not a tool but the archive. What sits on the servers is other people's assets in numerical form — and it is subject to deadlines nobody can suspend. That gives technology a different role than in a business that switches the computers off at night: it has to work demonstrably, not just apparently.

What is different in a practice

• Retention periods apply to data, not to hardware. Replacing a server must not end the readability of old years — including years held by software that no longer exists.
• Client separation is an obligation, not a filing habit. Who sees which clients has to be configured and, if challenged, demonstrated.
• The workload is seasonal. Between year-end accounts and the spring deadlines every day of downtime costs double — and that is exactly when seasonal staff work alongside, who will be gone by summer.
• The practice software dictates the environment, not the other way round. DATEV, BMD and comparable systems impose requirements on the Windows version, the terminal server and permissions that cannot simply be done differently.
• Document exchange with clients is largely digital today. An unencrypted attachment containing payroll data is not a minor lapse but a reportable incident.

What we take on in a practice

• Workstations and terminal servers: setup, updates, permissions, printers — matched to what the practice software requires
• A user and permission model with traceable client separation, including for seasonal staff and interns
• Backups, verified daily, kept separately from the server, with a tested restore
• Encrypted client exchange instead of email attachments — set up, documented, explainable to clients
• Two-factor sign-in for external access, terminal servers and mailboxes
• A written outage plan: who does what, in which order, with which credentials

Practice software and what it assumes

DATEV, BMD, RZL and comparable systems almost always run via a terminal server or a central installation. We do not operate the specialist software itself — the vendors and their partners do that — but everything underneath it: server, Windows version, permissions, network, backups, printers and secure external access. We state that boundary in advance rather than explaining it during an incident.

Where it usually starts in practices

Not with an attack but with habit: one shared login because it is quicker. A backup on a disk in the same room. An unencrypted laptop holding client data that travels to the home office. The former employee whose account is still active. Every one of these is fixed in an afternoon — but only once somebody writes it down. That is exactly what the €490 IT security check is: an audit with a written report and a list sorted by urgency.

What it costs

Ongoing support costs from €29 per workstation and month, a managed server from €89 per month, monitored backups from €49 per month. The one-off IT security check costs €490 and ends with a written report. Ad-hoc help without a contract is billed at €95 per hour, on-site work at €120 per hour plus travel. Guide prices, net plus VAT.

Guide prices, net plus VAT. As of: September 2026 · All prices at a glance

Frequently asked questions